PRIVACY POLICY

 

SCOTT BURKE

T/A 3 GORDON TERRACE,

INVERNESS.

 

CONTACT NUMBER: 01463 250854

 

From 25th May 2018, the new Data Protection Act 2018 comes into place, and I need to inform you what data I hold about you, why I need it, what I will be doing with your data, who I might share it with and when I will destroy it.

 

WHAT INFORMATION DO I HOLD, WHY DO I HAVE IT AND WHO MIGHT I SHARE IT WITH?

 

Currently I will hold a completed registration form and treatment records with your details. These include your name, address, date of birth and various means of contacting you.

 

PERSONAL DATA

 

Address, phone/mobile numbers. These are required so I can contact you. Email addresses can also be used to contact you, but can also be used for payment requests, but most significantly for sending audio and other media files to you relevant to your therapy. .

 

OTHER DATA

 

Recordings of our consultation may also be kept detailing what was discussed and for myself to refer back to for future consultations as well as to help form your therapy.

 

By signing my privacy agreement on my registration form you agree to consent to me holding those details

 

It is a condition of my Insurance Policy to take and retrain client records for at least 7 years following the last occasion on which treatment/therapy was given. In the case of treatment/therapy to minors, records shall be kept for 7 years after they reach the age of 18.

 

I may need to share your data with authorised legal, regulatory and insurance authorities, if required to defend myself. This will be with the professional body I am registered with and the the insurance company I hold my professional indemnity insurance with.

 

After 7 years following the last occasion of which treatment was given, I will destroy all of your records by shredding/deleting them.

 

How and Where do I hold your data?

 

All Registration forms and recordings are kept in a secure cabinet within my main registered office. Audio files are kept for a maximum of 12 months on a USB drive, which is kept with a locked case at all times when not being used to record/send/edit files relevant to my work.

 

Only I have access to these records and I will take all appropriate steps to protect the confidentiality of my clients.

 

 

YOUR INDIVIDUAL RIGHT UNDER THE DATA PROTECTION ACT 2018

 

You have

 

# the right to access to your personal data

# the right to object to the processing of your personal data

# the right to restrict the processing of your personal data

# the right to rectification of your personal data

# the right to erasure of your personal data

# the right to data portability (to receive an electronic copy of your personal data)

 

MY RIGHTS

 

In exercising your Individual Rights, you should understand that in some situations I may be unable to fully meet your request, for example if you make a request for me delete all your personal data, I may be required to retain some data for taxation, legal, regulatory and insurance purposes.

 

You should understand that when exercising your rights, a substantial public or vital interest may take precedence over any request you make. In addition, where these interests apply, I am required by law to grant access to this data for law enforcement, legal and/or health related matters.

 

COMPLAINTS

 

If you are dissatisfied with the way in which I process your personal data, you have the right to complain to the UK's Data Protection Supervisory Authority, the Information Commissioner's Office (ICO). The ICO may be contacted via its website which is https://ico.org.uk/concerns , by live chat or by call their helpline on 0303 123 1113.

 

HOW TO CONTACT ME

 

HOW TO CONTACT ME

If you have any questions regarding the use of your data and your Individual Rights, please contact me on 01463 250854 or email hypnotherapy@hotmail.co.uk

 

Thank you

 

PLEASE SIGN MY REGISTRATION FORM TO ACKNOWLDGE YOU ARE AWARE OF MY MY PRIVACY POLICY AND THE HEALTH RELATED DETAILS I HOLD ON YOU, WHY I HOLD THEM, HOW AND WHERE I STORE YOUR DATA, YOUR INDIVIDUALRIGHTS, MY RIGHTS, WHO TO COMPLAIN TO AND HOW TO CONTACT ME.

 

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MY PROTECTION RIGHTS (DISCLAIMER)

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Scott Burke will take reasonable action to reduce the possibility of infectious contamination, including Covid-19. You agree not to hold Scott Burke liable for any infectious, and will also take responsibility to help reduce the risk of contamination to yourself and those within Scott Burke's working premises.

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Scott Alexander Burke would like to inform all clients participating in hypnotherapy sessions of the following disclaimer:

1. Hypnotherapy is a complementary therapy and should not be considered a substitute for professional medical or mental health care. It is not intended to diagnose, treat, cure, or prevent any medical or psychological condition. Clients should continue to seek advice from qualified healthcare providers for any existing or potential health concerns.

2. The hypnotherapy sessions provided are conducted by Scott Alexander Burke, a certified hypnotherapist. While every effort is made to ensure a safe and effective experience, clients understand that individual results may vary. Hypnotherapy outcomes depend on various factors, including client motivation, receptiveness, and commitment to the process.

3. Clients acknowledge that any alleged adverse effects or discomfort experienced during or after the hypnotherapy sessions are their sole responsibility. Scott Alexander Burke shall not be held liable for any direct, indirect, incidental, consequential, or special damages that may arise from participating in hypnotherapy, including but not limited to physical discomfort, emotional distress, or loss of any kind.

4. Clients are advised to disclose any pre-existing medical or mental health conditions, including medications, treatments, or therapies they are currently undergoing. It is their responsibility to inform Scott Alexander Burke about any changes in their health status that may affect their participation in hypnotherapy.

5. Sessions may or may not be recorded by audio means.  This will always be the case when working with minors (under the age of 16) are at the discretion of Scott Alexander Burke.  Clients should inform Scott Alexander Burke if they do not wish the session to be recorded by audio means.

6. Scott Alexander Burke ensures the confidentiality and privacy of all client information shared during the hypnotherapy sessions, in accordance with applicable laws and professional ethical guidelines. However, clients understand that no electronic communication or data transmission can be entirely secure, and Scott Alexander Burke cannot guarantee the absolute security of any information provided.

7. Any files, audio, text, or other content sent by Scott Alexander Burke ("the Sender") are provided as is and without any warranty or liability for the presence of viruses, malware, trojans, or similar harmful elements. The Sender shall not be held responsible for any damages, losses, or disruptions caused by such elements. Recipients of the aforementioned content are advised to exercise caution and implement appropriate security measures to ensure their protection. By accessing or utilising the content, recipients agree to hold the Sender harmless from any liabilities arising from the use or misuse of said content.

By participating in hypnotherapy sessions with Scott Alexander Burke, clients acknowledge that they have read, understood, and agreed to this disclaimer, releasing Scott Alexander Burke from any liability related to their experience with hypnotherapy.

 

Updated October 2024

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